Faahfaahinta fursaddaan iyo habka arjida HALKAN RIIX.
Summary of key accountabilities:
Maintain and prepare zonal office programme budget /resources reports with special focus on programme budget monitoring; analysis of trends on programme budget allocation and utilization by section; and analysis of trends in project agreements for management and decision making.
Generate reports on zone office DCTs and status of reporting/liquidations and reimbursements by programme sections. Forward documents and follow up with Country office on DCTs above the zone office ceilings to ensure timely liquidations.
Review all documents submitted for approval by CFO including PCAs, project agreements, DCTs, travel authorization, for completeness, consistency with agreed format and processes and to ensure compliance with established rule, policy and guidelines.
Establish and maintain information data base system of zonal office programme coordination containing information on NGOs and CBOs profiles, agreements, partner assessments, check lists, internal and external meeting minutes and other information and documentation relevant to programme coordination and reporting.
Assist in coordinating, compiling and consolidating inputs form all programme sections related to zonal reports including weekly updates, staff meetings, and emergency meetings. Compiling inputs from programme sections on various multi-sectoral external documents / reports when required.
Coordinate and organize key zonal office meetings including agenda preparations and circulation; as well as any documents or presentation required for Zonal management team, heads of programme sections, and all staff meetings. Take minutes as appropriately and follow-up on required action points with relevant staff.
Prepare background information, follow-up with relevant section on briefing notes and background materials in collaboration; effectively maintain, develop and update the office calendar and arranges appointments including with key government officials and departments.
Follow-up with programme sections on the preparation and submission of Zonal Quarterly programme implementation plans and Quarterly monitoring plans and arranges meetings to review and discuss progress made these quarterly plans.
Perform any other duties assigned by supervisor.
To qualify as a/an [champion or advocate] for every child you will have…
Minimum completion of Secondary School education, preferably supplemented by technical or University courses related to the work of the organization.
Knowledge of protocol issues and an excellent command of verbal and written communication.
Excellent drafting and presentation skills.
Six (6) years of related work experience, at least two (2) of which should be in an Executive Office.