Garoowe: Fursad Shaqo IRC – RECEPTIONIST/ADMINISTRATIVE INTERN (La tababare maamulka)

Garoowe: Fursad Shaqo IRC – RECEPTIONIST/ADMINISTRATIVE INTERN (La tababare maamulka)

Fursaddu waxa ay ku egtahay 16ka Siteenbar 2018. Habka arjida HALKAN RIIX, faahfaahintana hoos arag:

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SCOPE OF WORK

Under the direct supervision of the HR/Admin Officer, the Receptionist/Administrative – Intern provides the first positive image of IRC Somalia Program office due to her/his patience, ability to listen and assist visitors. She/he acts as the central point of Office record checks and dispatch all messages.

SPECIFIC RESPONSIBILITIES

 Receive & schedule all visitors to the office, respond to their requirements and maintain a record.
 Maintain and operate efficient communication through a telephone switchboard.
 Maintain cleanness of the office reception area at all times.
 Receive and distribute mail to appropriate staff, stamping invoices and logging in details.
 Assist in booking air tickets and accommodation for the teams and other travel itinerary
 Make taxi bookings for all staff upon request,
 Sort taxi vouchers and advice on any errors before submission to supply chain for payment,
 Raise administrative purchase requests and submit to supply chain in a timely manner,
 Coordinate reservations for the Board Room, and keep a schedule of the same on the share drive.
 Secure bookings of external meeting facilities as/and when required.
 Monitor and track utilities for staff houses, guest house and office and prepare payments in a timely manner.
 Maintain office security by following the laid down procedures for visitors.
 Ensure all security features such as alarm and access systems in the office are working and notify supply chain of any faults

Personal Quality

 Clear diction
 Excellent communication and interpersonal skills
 Smart appearance
 Good people skills
 Good organisational skills
 Ability to work in a multi-disciplinary and multi-cultural environment

REQUIRED QUALIFICATIONS

 Certificate in office Management and Administration/Secretarial Course or related course.
 Willingness to learn, adapt to team working environment.
 Computer literacy- word, excel, internet.
 Excellent spoken and written English skill.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
Full description of this position and application details can be viewed through our website: https://www.rescue.org/careers

Deadline for receiving applications: 16th September 2018.
Somali Nationals are encouraged to apply
International Allowances are not available for this position

FAALLOOYIN & FALCELIN

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